AI agents and software for manufacturers and industrial distributors
Manufacturers and their dealer networks still take orders on WhatsApp and phone, answer RFQs by hand and reconcile purchase orders in spreadsheets.
Where the money leaks
Order-intake and collections agents reuse the CRM, sequence and recovery engines behind Quotarider.
- RFQs arrive by email in every format and are answered slowly
- Dealer and distributor orders come in on WhatsApp and get retyped
- Purchase orders, invoices and GRNs mismatch and delay payment
- Spare-parts enquiries need catalogue knowledge nobody can find fast
- Quality complaints get lost between sales, plant and service
Six agents, each with a human gate and an audit trail.
RFQ response agent
Extracts specifications and quantities from incoming RFQs and drafts the quote from your price logic.
Dealer order-intake agent
Turns WhatsApp and email orders into structured orders in your ERP, confirming back to the dealer.
PO reconciliation agent
Three-way matches POs, GRNs and invoices; escalates only the exceptions.
Spare-parts enquiry agent
Answers part and compatibility questions from your catalogue, with a quote and lead time.
Quality complaint triage
Logs, classifies and routes complaints to plant or service with the evidence attached.
Dealer collections agent
Follow-up and escalation on overdue dealer accounts with a human gate on every step.
Fixes for manufacturing teams
Questions manufacturing teams ask
manufacturing software development India · RFQ automation · dealer order management app · AI agents for manufacturers · purchase order reconciliation AI · industrial distributor CRM · WhatsApp order intake
Do you integrate with SAP, Tally or Busy?
Yes, through APIs or scheduled exports depending on the system; we confirm the path during scoping.
Can dealers use it without training?
Dealers keep using WhatsApp; the agent does the structuring on your side.
Is on-premise possible?
Yes, for the data layer and agents; model calls can route through your chosen provider.
Manufacturing Software and AI Agents: Frequently Asked Questions
How can manufacturers respond to RFQs faster?
Manufacturers respond faster when an RFQ agent extracts specifications, quantities and delivery terms from each incoming request and drafts the quote from your own price logic. Your sales engineer reviews and approves the draft instead of retyping it. On XDQ AgentOS the agent handles emails, PDFs and spreadsheets in mixed formats and keeps the source page attached to every extracted value. A pilot typically goes live in three to four weeks.
Can dealer orders from WhatsApp go straight into our ERP?
Yes, a dealer order-intake agent turns WhatsApp and email orders into structured sales orders in your ERP and confirms the details back to the dealer. Unclear items, such as an unknown part number or a quantity outside normal limits, are queued for a person to check. Dealers keep using the channel they already prefer. This workflow usually takes three to five weeks, depending on how your ERP accepts orders.
How does automated three-way matching work?
Automated three-way matching compares each purchase order, goods receipt note and supplier invoice, and releases only the lines that agree within your tolerances. Everything else goes to an exception queue with the mismatch explained, so your accounts team reviews a short list instead of every document. Each decision is logged for audit. A first version connected to your ERP or accounting system typically goes live in four to six weeks.
Can AI answer spare parts and compatibility questions?
Yes, a spare-parts enquiry agent answers part, compatibility and availability questions from your own catalogue, then returns a quote and lead time for approval. It works on WhatsApp, email or a portal, and it escalates to a service engineer whenever a question falls outside the catalogue. The main effort is structuring your catalogue data, so most projects take four to six weeks including that clean-up.
How much does manufacturing workflow automation cost?
A single-workflow pilot, such as RFQ drafting or dealer order intake, usually sits in the USD 1,000 to 5,000 or 5,000 to 20,000 band. A connected programme covering orders, reconciliation, complaints and dealer collections typically falls between 20,000 and 50,000. We quote a fixed price after reviewing a brief and a few sample documents, and you own the code and configuration at handover.
A free course for your team
Sourced lessons on the rules, data and AI work that matter in your sector, written by XDQ Editors. Every lesson ends with a short quiz.
Browse every course →From USD 49 or INR 2,999 a month. A person approves every step.